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Adding and Managing Books 2.9

Site: eCampus
Course: Staff Help
Book: Adding and Managing Books 2.9
Printed by: Guest user
Date: Tuesday, 20 February 2018, 8:03 AM

1 Creating books

The Book resource allows you to create multiple pages within one object. Benefits include:

  • Lays information out in a user friendly way
  • Generates an automatic Table of Contents to navigate it
  • As made of web pages can directly edit (rather than edit offline and upload)
  • Can import existing web pages into a book
  • Can convert Word documents into web pages and import
  • Can create sub-chapters
  • Print option allows full page printouts of Chapters

NOTE: Books are not intended for large multi-page documents. Still best to use PDF for these.

Step 1: Enter your course and turn editing on.

Step 2. Go to the topic/week you wish to add the book to and click Add an activity or resource

Select the Book resource and click [Add] as pictured:

Add Book

A new screen will appear where you now need to enter the settings for the book.

Step 3: Name your book and enter a description,in the General settings. Scroll to bottom to [Save Changes].

Add Book Settings

Settings

General settings

Name*: Title of your book. Appears on the course page and as the main heading when viewing the book contents.

Description: Enter an optional description of your book. This appears below the book on the course page, but only if Display description on course page is ticked also. Otherwise it is not visible.

Appearance

Formatting Chapters

Chapter Formatting can be None, Numbers, Bullets or Indented in the Table of Contents.

Default numbers are 1, 1.1, 1.2, 2, ...

Custom titles allow Chapter headings to differ in Book from in ToC, e.g. the Chapter titles won't display above the book page.

Restrict Access settings

A range of options to restrict access by time, grade conditions or specific user. To open the access restrictions:

  1. click the 'Add Restriction' button in the Restrict Access drop-down menu. Button to add a restriction
  2. Click on the option/s you wish to restrict.
  3. Conditions may be set in which restrictions are activated or not activated

Options for activating a restriction.

Save and return to course

Save and return to course

Example Book

With Description and restrictions added  

An example of a book with a description and restrictions

Important
NOTE
: Content for your book is added by adding a chapter. See the next screen for instructions on how to do this.

1.1 Adding a Chapter to a book

Adding a book does not add content to it. This is a second step where Chapters (essentially pages) and sub-chapters are added.

Add Content

Click on the Book name to open the Edit Chapter Screen where you can add content.

click on the the title to add or edit a chapter

Editing Chapter

Chapter Title:  Type your Chapter title. This will appear in the ToC.

Content: Type your page content in here.

As well as adding text, you can also add images, tables and hyperlinks as you can in a page.

Editing Chapter ToC

Once complete Save changes  Button used to save or cancel changes

A Block with the ToC

The page displays and the Table of Contents (ToC) block is turned on.

the arrows in the red circle are used to navigate chapters

Navigation arrows are automatically added to the top and bottom of book pages.

Use the ToC editing icons to:

  • Edit Page Symbol for editing a page
  • Delete Page Symbol for deleting a page
  • Toggle hide / show page Symbol for toggling a page as visible or hidden.
  • Add another page Symbol for adding a new page

Additional Chapters / sub chapters

Use the + icon to add additional pages.

Once there is more than one page, a "Move" icon becomes available for reordering individual chapters / pages.

Table of Contents with an additional chapter added

When Editing a Chapter, tick the Subchapter check box to make it a sub-page of the previous Chapter.

Chapter Title

See Chapter and Sub-chapter ToC displays with editing on and off respectively.

Table of Contents with editing turned on Table of Contents with editing turned off

1.2 Editing a Chapter

Turn editing on  button to turn editing on 

Click on the edit icon (Button to open book editing options) next to the book.

 Edit drop dropbox with Edit Settings highlighted

On the Administration panel you will see the following Book Administration options (see image below)

Administration block with Book Administration actions

  • Edit Settings: Lets you alter the original settings used to make the book.
  • Locally assigned roles: Lets you select whether students and non-editing teachers can also make parts of the book (collaborative).
  • Permissions: Lets you select what roles can perform different actions in the book.
  • Check Permissions: Check for enrolled students and their permissions 
  • Filters: Lets you turn on / off auto-linking features to Glossary, Activity names and Multimedia plugins.
  • Logs: Lets you list all user activities regarding books.
  • Import Chapter: Allows you to drag and drop or browse to upload ZIP files containing HTML pages to automatically generate a book.
  • Print Book: Opens the entire book in a pop-up window to allow you to print the entire book.
  • Print Chapter: Opens the current chapter in a pop-up window to allow you to print the current chapter.
  • Turn editing off: disabling you from making further edits until the Editing mode is turned back on.

[Save and return to course] once the editing has been completed.

 Buttons to Save and return to the course or the display

See following instructions to convert a Word document into a ZIP for uploading using Import Chapter to quickly create a book.

1.3 Importing Chapters into a book

Turn editing on button to turn editing on

Click on the edit icon ( ) next to the book.

Drop-down box with Edit Settings highlighted

Book Administration appears under the Settings Block on the left side.

Administration block with Import Chapter highlighted

Click Import Chapter to bring up the Import Screen

 Box to drag and drop or browse files for upload

Type options allow you to have multiple HTML files loaded as individual chapter, or each to folder in a ZIP to be regarded as individual Chapters.

Choose a file....to browse for uploading.

Otherwise drag & drop ZIP files.

the button used when importing a chapter into a book

Import once you have uploaded all ZIP files that you want imported. 

1.4 Convert Word to Book

Below is a step-by-step example of converting a Word document into a Book.

Step 1 Open the Word document you want to convert in Microsoft Word

An open word document on editing resources

Step 2 Start by “splitting” your document up into multiple Microsoft Word files by cutting and pasting each section you wish to be a separate Chapter into a new document. Save the files with names that will be easy for you to remember.

  • Make sure docx format is used.
  • Make sure to compress images in each file.

WARNING: file names must NOT include spaces!

In this case resulting files were:

  • EditResource
  • RenameResource
  • MoveResource
  • DuplicateResource
  • DeleteResource
  • ShowHideResource

Step 3 Open each individual Word file and click: File > Save As

Saving the Word document/s for importing

Step 4 In the save dialog set (at the bottom) alter Save as Type:  to Web page (*.htm; *.html) and press [Save]

Step 5 Repeat for each Word file.

A file of the same name with .htm extension will  be created for each, along with a folder of the same name_files.

 

ZIP .htm + folder for all created documents by:

Step 6 Select both file and folders, right-click and choose JZIP > Add to <name>.zip

NOTE: Hold <CTRL> key to pick multiple files.

Choosing files for Zipping

Step 7 Now login to your eCampus course and Turn editing on  button for turning editing on

Step 8 Click on the Edit drop-down menu next to the book you wish to import Chapters into and choose Edit settings Drop-down menu to edit settings

NOTE: Book Administration appears under the Administration Block on left side.

Step 9 Click Import Chapter to bring up Import screen.

Book Administration (with Import Chapter highlighted)

Step 10 Pick & drag the newly created ZIP into the file field.Import options

Step 11 Choose [Import]

button used to import

As long as the ZIP file is correctly constructed you will see the following:Confirmation of importing

If there are incorrect file types (e.g. Word documents) in the ZIP it will tell you Chapters can’t be found.

Step 12 Click [Continue]

The Table of Contents will be generated and the content of each .htm page, including images will be displayed.Unzipped contents of a ToC page

NOTE: you can then use the EDIT icon to edit each page independently: ToC when word file has been unzipped

2 Moving a book

To move a book:

Step 1 Turn editing on  

Step 2 Click the move icon (Icon for moving an object) next to the page and keep holding your mouse button down. Move Icon located on left side of book

Step 3 When your cursor has changed to the move icon (Icon for moving objects), drag the book link up or down to the designated location. A "ghost" of the book will be displayed, as pictured below, so you can be confident of where you are relocating the book to.

the effect moving the book

Tip
Hint:
 Either Zoom out (press Ctrl and move your mouse wheel) when you move files so you can see the whole page and avoid adding files accidentally to the wrong topic areas OR while in move mode press the [Pg Up] or [Pg Dn] buttons to navigate more quickly up or down the page.

To indent / move a book to the right:

Step 1 Click on the Edit drop-down menu next to the book and click the Move right icon .

NOTE: Each click indents the resource 30px. Use this to show "hierarchy" in a course, like you would use indents in 

Microsoft Word.

Book editing box (Move Right highlighted)

Once indented the left-indent arrow appears on the Edit drop-down menu:

Book Settings with Move Left highlighted

3 Hiding and Deleting a Book

Hiding a Book

Turn editing on button to turn editing on

To hide: 

Click the eye icon (Eye icon to toggle visibility) next to the page in the 'Edit' drop-down menu.

 Edit menu with 'Hide' highlighted

When your page is hidden, the eye will display as closed (Closed eye icon)

Edit meny with closed eye highlighted

Deleting a book

Turn editing on button to turn editing on

To delete:

Click on the delete icon (cross icon to delete) on the 'Edit' drop-down menu.

Edit menu with the Delete icon highlighted

An alert box will appear prompting you to confirm whether you want to delete the page.

Confirmation to delete book

Select [Yes]

WARNING: You can not undo a deletion so be confident that you do want to delete the book.