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Protecting Documents 2.9

Protecting documents

Why protect a document?

Learning resources for students can easily be uploaded in their native format (e.g. docx, pptx, xlsx etc.) to eCampus. We recommend that they be converted to a format such as PDF though, to make sure they can be viewed and printed on the maximum number of devices by students.This also helps reduce the size of files. Read Book: Making resources PDFs for instructions on how to do this.

However, sometimes we may need to try and prevent students from downloading, editing, printing or copy and pasting the resource. If the resource is a SMT one, it is preferred that it have a Copyright notification on it but providing it as a PDF students can download is reasonable, as students may prefer to have a hard-copy to write on or refer to.  If the resource is not SMT copyright though, the Copyright Owner may state that uploading it to a Learning Management System (i.e. eCampus) is permitted as long as all reasonable attempts are made to prevent students printing or downloading it. In these cases you can either:

  • create a PDF that has permission denied for printing or saving;
  • convert the document into a SWF (Flash) format which naturally prevents editing and printing, but does create accessibility problems.

Please NoteNOTE: To convert the resource to a PDF protected document read the Chapter: Prevent printing of PDF. Please note Mozilla Firefox, at this point in time, does not respect the Adobe permissions.

WARNING: Wherever copyright permission requires that students do not download or print a resource also add this as a notice where the resource is placed in your course.