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Using My Private Files

Site: eCampus
Course: Student Help
Book: Using My Private Files
Printed by: Guest user
Date: Sunday, 25 February 2018, 3:48 PM

1 My Private Files

For learning resources you wish to use in multiple courses, upload them into My Private Files in eCampus; there are a number of benefits to this:

  • Your central personal file space on eCampus for storage (not accessible by others)
  • Files can be linked (aliased) to multiple courses, saving space.
  • Updating original files that are aliased in 'My Private Files' updates them automatically in courses.
  • Deleting files from 'My Private Files' does not risk deleting them from courses.

Accessing My Private Files

  1. Log in to eCampus            showing logged in status to eCampus
  2. On the Dashboard page go to Site Menu > My Files 

Link to My Private Files on Site Menu

This is where you upload, organise and manage files to use in courses.

Note there is a 30MB file size limit.

If you prepare files for online use correctly you can store a lot.

Whenever you add a resource in a course you will have access to in "My Private Files".

Importing Files

NOTE: See Moodle Mobile help on the Student Help page to find out how to take images, photos, audio or video on your Mobile Phone and have automatically uploaded to My Private files.


1.1 Uploading - Create folders

Files, Folders and ZIP files can be uploaded to My Private Files in various ways. It is easiest to create an organisational structure (folders) either on your hard drive before uploading, or in My Private Files and upload files into them. 

Warning: You can't move multiple files after they are uploaded.

CREATE folders

  1. click the Create Folder icon  icon to create a folder
  2. Type in name. Best to keep it short and avoid spaces.
  3. Click Create Folder           creating a folder
  4. Confirmation is the display of a folder.
  5. To add files, open the folder by clicking on it. The title bar alters to show which folder you in.

You can repeat the Create Folder process inside a folder (nesting).

folder added to My Private Files inside the Java folder

    6.  To Delete, move or Zip a folder for downloading, click on the small square icon at lower right of the Folder. 

Delete will trigger a warning that you will delete all contents of the folder.

Note: to Move, alter the Path by picking the drop-down arrow. 

editing a folder in "My Private Files

1.2 Uploading - Drag and Drop

DRAG & DROP files

Only files (which may be ZIP files) can be drag and dropped.

1. Open My Computer or Windows Explorer and navigate to where you files/folders to upload.

A selection of folders to drag and drop

2. Arrange your screens / monitors so you can see both "My Private Files" and the folder and/or files to transfer

TIP: Right-click on Taskbar and choose Show windows side by side. 

dragging and dropping into "My Private Files"

3. Drag & Drop across individual files (folders won't work).

4. File is uploaded. Repeat until you have all the files you want.files that have been dropped into "My Private Files"

5. Press Save changes

button to save changes

Warning: Without Saving changes uploaded files are lost. 

6. Trial the display buttons to display files with different information. 

for displaying files

7. Click on a file to "see" content and management options.

  • Only ZIP files have the option to Unzip.
  • All files can be deleted.
  • All files can be downloaded
  • Rename in Name: box
  • Can alter Author
  • Can choose license (e.g. Creative Commons)
  • Can "move" by changing path.

options when opening a folder in "My Private Files"

1.3 Uploading - ADD folders or files

It is often easier and faster to organise your files wanted for upload on your hard drive or USB before uploading to My Private Files. Benefits are:

  • Can create, arrange and name files and folders easily.
  • Can check you have all files for uploading at as small file size as possible.
  • Quicker to upload folders

NOTE: to upload a folder, it must be "zipped". All South Metropolitan TAFE PC's have jZip installed.

1. Click the Add file icon. icon to add a file

2. Moodle's standard File Pick screen appears.

The default option is the pictured Upload a file.

NOTEAll upload and file picker Moodle commands use this standard File Picker.

File Picker Screen

Recent Files: Shows up to the last 50 files you have uploaded

Upload a file: Lets you navigate to where a file is stored offline to upload.

URL downloader: type in the URL of an image (any type e.g. png, jpg) for copying into Moodle.

Private Files: Accesses the My Private Files area.

Wikimedia: Allows you to search Wikimedia and copy a selected file into Moodle.

3. Choose [Choose File] to upload offline files.

4. Navigate to where folders are.

5. RIght-Click folder and choose jZIP > Add to <folder name>.zip

The folder will be 'zipped' into a compressed file of the same name, appended on the end. Once done the new ZIP file will be displayed in the current folder.

how to zip a folder

6. Select ZIP file and click Open 

opening a zipped folder

7. In the Moodle File Picker box, select Upload this file 

button to upload a file

Note: If you don't enter a file name it will remain the same as the original.

8. The ZIP file is uploaded and displayed in My Private Files.

uploading a ZIP folder

9. Click the ZIP file to open a dialog where you can 'unzip' its contents by clicking Unzip.

Folder editing

10. Click on the ZIP file again and this time pick Delete to remove it. As you now have the folder with all contents the ZIP file is just taking up space.

11. You can upload as many files and folders as you have space. Displaying in FILE view will let you easily see what folders and files are available.file view

NOTE: You can click on any file in this view to move, delete, rename or download it.

12. Click Save changes to save your folders and files.

button to save changes