Using Office 365

Office 365 automatically comes with an online version Microsoft Word, Excel, Powerpoint and OneNote as well as OneDrive for storing your work in the Cloud.

Accessing Excel Online

After logging into Office 365, you will be taken to the main screen with student emails. 

To access Excel Online, click on the Blue icon located at the top left corner of the screen.

Office 365 features menu

From the menu, click on Excel Online as highlighted in the red box.

Word to find Excel Online in the features menu


Excel will open with a set of starting templates including budget trackers, timesheets and calendars among other documents.

Upon opening a new workbook Excel Online will provide a sheet similar to ones found in the desktop Microsoft Office programs.

Layout of a standard Excel Online Workbook

Saving a Excel Online Document

Excel Online will automatically save any documents you create or work on to cloud storage. However, it is recommended you manually save your work in different iterations to maintain backups and allow version control. This can assist in avoiding loss or corruption of information by overwriting.

To save your document as a different name (e.g. name_v1, name_v2) go to File > Save As > Save As. 

> Save As. 

Saving a new excel workbook

You will be give a pop-up box where you can give your document a new title.

Naming the Excel spreadsheet

Once you have finished re-naming you new document, press Save. Your document will then be saved to your OneDrive folder (which will be discussed in a later chapter). Once you have finished saving the document, you may continue to edit the document or close the page.

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